These are the rules for round robins on this board:
(note: these rules are in effect for all groups formed after March 8, 2010)
All memberships are by approval.
1. If you have previously participated in a RR on this board and have not had a complaint made (by a moderator) you are an approved member.
How do you become a member? Two references. One of the references has to be a member here. The second is a door knock reference. Door knock means you have a person who is willing to go knock on your door and collect any RRs you have that are overdue. Moderators must have an email from each of your references. There has been some debate about making the door knock reference mandatory. Most seem to be in favor, and with all RRs majority rules; if your group is willing to not require the door knock - it's ok, but I do discourage it.
2. You must provide your moderator with a physical address (you may use a PO Box for mailings and ask that your physical address not be shared with the group, that will be honored - unless you hold onto a RR that is not your own), a phone number, and email.
3. You must post to your RRs forum each mailing both when you mail & when you receive. Please post within 24 hours of mailing & receiving. If for some reason you can not access the BB you have to contact your moderator by phone or email and let her know what is happening with you.
All groups must have a moderator. The mod's job is to keep track of mailings, participant information, and sorting out any problems that arise. I am always available to help with issues if the mod can not sort it out.
Being the moderator is not a fun job. It will require at minimum a hour of your time every single mailing. And if you have to send out emails asking members to post to the BB and sort out other issues that arise the RR can eat a hour of your time every week. There will be headaches, you will be disappointed in people you thought you knew and it is a heavy responsibility.
When the RR group is formed at minimum two weeks before the first mailing you must email Susan or me with the list of your members, their information & their references (moderators are included in this requirement). We will check them against our dead beats list and let your know if all your members are allowed to participate on this BB.
Moderators are strongly encouraged to call and confirm the phone number of each and every member. Don't worry it's fun. If you are not able to make international calls please let me know and I will call those members. Ask the Aussies, they've heard my voice.
If a member in your RR becomes a problem you are to contact Susan or me.
All mailings inside the US are REQUIRED to use Delivery Confirmation. Absolutely no exceptions. All mailings that are leaving the US or originate outside the US - mailing receipts are REQUIRED. This means a photo or scan of the customs form that shows date where it is mailed from & where it is mailed to, or a receipt of some sort that shows the same. Either of these proofs are to be emailed to the moderator of the group within a day of mailing. Absolutely no exceptions. I am not an expert on the postal service in foreign (or any) countries, all groups are to confirm what information is available to show as proof of mailing and that is what is to be produced at each mailing.
Members who are chronically late in mailing will be placed on probation. What this means, if a member is a week or more late in mailing more than once during a RR they will then not be mailed the next RR due them until they produce proof of mailing for the remainder of the RR.
Chronic lateness (more than 1 week late twice) is grounds for removal from the RR and this board.
Please think long and hard before you join a RR. By joining a RR you are making what is your hobby a job. It becomes a responsibility. You must commit a certain amount of time EVERY SINGLE MONTH without fail to stitching something for someone else.
You are committing to mailing costs. If you have to mail overseas these can easily be excess of $10 monthly.
Most RRs take at least 9 months to complete. This is a long term commitment. A commitment of both time and money.
Sadly it happens. I do EVERYTHING in my power to recover RRs from stitchers who don't mail them on. Unfortunately I've failed to recover more that I've brought home to their rightful owners.
I want to put all thieves on notice, I will do everything I can to force you to return another stitchers property. By keeping something that does not belong to you it makes your RR piece forfeit. It will be given to the stitcher that you have stolen from. This will NOT balance the scales. I will blacken your name. I will inform every stitcher I know that you are a thief. I will name names.
I do understand that the real world can and will in the way of stitching. I understand that illness, job loss, financial hardships etc can and will happen. If any of this befalls you and you can not keep up with your RR; please please please speak with your moderator or me. It is never my intention to punish a stitcher who can not complete due to hardship. We will also not share with the group your reasons if you would prefer to keep them private.
Groups that lose a member to hardship have two options:
1. They may send that member's RR piece directly back to her when she drops out.
2. They may keep sending that member's piece around the RR and continue stitching on it. (If it is sent around it will be up to each member whether or not they will stitch on it, but if you start stitching a section you must finish it.)
Moderators will put these options to a vote & majority will rule, unless the member leaving requests that it be sent directly home to her.